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APAP|NYC 2025 Dates and Deadlines

Note: The information below is from the 2024 conference and is provided as a reference only. Specific details about the 2025 conference will be published by June 2024.
View key dates and deadlines for the APAP|NYC 2025 conference, the premier gathering of the performing arts presenting, booking, and touring field.

Registration Deadlines

Hotel Deadline

EXPO Commons and Showcases

The exhibit space purchase process begins this summer on these dates according to tier status. The tier system is based on consecutive years of in-person exhibiting at the APAP|NYC conference. 

  • 25+ Years Tier – Opens July 30, 2024 
  • 15+ Years Tier – Opens August 1, 2024 
  • 10+ Years Tier – Opens August 6, 2024 
  • 1 – 9 Years Tier - Opens August 8, 2024 
  • New exhibitors - Opens August 13, 2024

The deadline to have your exhibitor name appear on the printable exhibitor list is December 13, 2024.

Click here more information on exhibiting.

Showcases are independently produced by APAP members in venues across New York City and on-demand after the conference. APAP itself does not produce, curate or jury showcases. To produce a showcase, you must be an APAP member or an artist on the roster of an APAP member and be registered for the conference.

The deadline to submit your showcase listing(s) to be included on the online platform is January 3, 2025.

Click here for more information on showcasing.

Program Dates and Deadlines

Emerging Leadership Institute (ELI)
UP NEXT! Artist Pitch Session
UP NEXT! Works-In-Progress Pitch Session
Collaboration Roundtables: Just SEW (Socially Engaged Work)
“Mentor for a Moment” Roundtable
Young Performers Career Advancement (YPCA)
5 Minutes to Shine (5MTS)

The Road to Conference Events 

Need advice on how to get the most out of APAP|NYC?
Save the date for the Road to Conference webinars:

July 10, 2024 - 2:00 p.m. - 3:30 p.m. (EDT)
September 25, 2024 - 2:00 p.m. - 3:30 p.m. (EDT)
October 2, 2024 - 2:00 p.m. - 3:30 p.m. (EDT)
October 16, 2024 - 2:00 p.m. - 3:30 p.m. (EDT)
October 30, 2024 - 2:00 p.m. - 3:30 p.m. (EDT)
November 13, 2024 - 2:00 p.m. - 3:30 p.m. (EST)
Have Qs about the programs above?
Email programs@apap365.org.

Looking for the program schedule?
Explore the Schedule-at-a-Glance for the APAP|NYC 2025 conference. 
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APAP|NYC is a members-only conference. Join or renew now!
Photo: 5 Minutes to Shine at APAP|NYC 2024 featuring Chanon Judson, Co-Artistic Director of Urban Bush Women (Adam Kissick/APAP)
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